Virtual Internship Opportunity: Project Administrator
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Project scope
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planning microsoft office 365 information synthesis finance project management advocacy operations management detail oriented marketing tactfulnessPROJECT SCOPE
First Work is looking for one (1) individual to take on the role of the Project Administrator. The individual will play a key role in supporting First Work’s multiple initiatives across Ontario and advocate for the organization and organization’s purpose. The position will be remote. This role may involve in-person meetings in the future, which travel and accommodations will be expensed and reimbursed.
Key Responsibilities:
- Assist the Project Manager in administrative duties and processes
- Alert the project manager to issues as they arise
- Schedule regular meetings and record minutes
- Prepare and provide documentation to internal teams and key stakeholder
- Break projects into doable tasks and set timeframes and goals
- Create and update workflows
- Assist with planning, from start to finish of project
- Prepare and distribute project materials
- Monitor and report project progress and potential issues to the Project Manager
- Retrieve necessary information (e.g. user/client requirements and relevant case studies)
- Act as point of contact for project team and facilitate communications
- Act as the point of contact for all participants
- Collaborate on stakeholder presentations
- Foster positive relationship with stakeholders
- Conduct risk analyses
- Ad hoc tasks as assigned
Who you are:
- Organized – highly organized and detail-focused, able to synthesize information concisely
- Strategic – passionate about sharing and developing new opportunities from an analytical, problem definition and solution lens
- Critical Thinker – proven superior analytical and problem-solving skills
- Communicator – Interpersonal storyteller whom can communicate tactfully and professionally and is comfortable working with small and large groups virtually. Demonstrated abilities in communications, marketing and French is an asset.
- Relationship/Team Builder – flexible collaborator with internal and external stakeholders
- Adaptable - comfortable working in an ambiguous environment with competing deadlines and rapidly evolving needs and conditions
We want to hear from you if you have:
- Undergraduate degree, preferably in economics, business, or another relevant field
- Minimum of 2 years in program administration and/or coordination
- Experience with building and executing outreach strategies and campaigns
- Experience or knowledge of charities/not-for-profits, community resources, the employment sector in Ontario or Canada is considered an asset
- Experience working with assistive technology and/or accessible environments is considered an asset
- Software proficiency is an asset in Microsoft Office 365, Salesforce (CRM) and project management tools.
Student's primary contact: Carmine Chen, Finance and Operations Manager
The Project Administrator will report directly to the Manager of Projects and Strategic Initiatives.
About the company
First Work is Ontario’s workforce development network and association group for Employment Service Providers, advocating for this sector’s practitioners and the jobseekers they serve, especially youth and newcomers. Our 100+ member network convenes to share best practices in the space, advance evidence-based policy recommendations, and identify training needs to best serve jobseekers. Our Province-wide lens into local economies enables dual-customer (jobseeker and employer), community solutions to labour challenges. Our direct engagement with jobseekers, employers, and policy-makers enables robust collaboration opportunities for stakeholders unified in a commitment to transforming Ontario’s workforce.
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